For Social Groups

Booking priority is given to schools, youth and adult education groups may book the centre if there is vacancy.

Please note that we have a Responsible Alcohol Consumption Policy and do not accept 21st Birthday Parties.


Rates are inclusive of 15% GST. For Social Groups, there is a minimum charge of $2000 to hire the centre for a weekend, Friday to Sunday or a two night stay during the week. Final charges are dependent on the numbers of occupants during your stay and are based on $35 per person per day/night and will be discussed and finalised at your site orientation visit. A Public Holiday Surcharge may apply.


Contact Name

Overall Purpose of Visit

Estimated Numbers

Accommodation (no more than 92 total)

Day Visitors



Occupation to commence on

Occupation to end on

Will alcohol be consumed at his function?

Contact person phone number

Postal address

Email address of contact person

A $300 Departure Clean is required for all Social Groups

Do you require catering?

Checking this tickbox certifies that the terms and conditions shown below are agreed to.

Terms and Conditions to Qualify for a Social Booking

1. Application Process, Rates, Payment & Cancelations:
  • To be able to book the Aongatete Outdoor Education Centre for a Social Booking, an application process is necessary. You can make an application here at least 12 weeks prior to the planned occupation. Once received, your application will go to the Board for consideration. We reserve the right to decline any application that does not comply with our, Policies and Terms & Conditions. A site visit and meeting with the AOEC manager is required.
  • Once your application has been accepted – we will issue you with an invoice for a $500 Deposit, which is payable within two weeks. Your booking is cancelled if the deposit is not received within 14 days, unless specific arrangement has been made with the Centre Manager.
  • Rates: There is a minimum charge of $2000 to hire the centre for a weekend from 3pm Friday – 2pm Sunday unless otherwise agreed. Final charges are dependent on the numbers of people attending during your stay and are based on $35 per person per night/day and will be discussed and finalised at the site visit.
  • Public Holiday Surcharge: If your booking dates includes a Public Holiday, a $150 Public Holiday Surcharge is applicable, if you arrive or depart on the Public Holiday or if you require any instructors for this day.
  • Consumables Charge: An additional $1.20 per person per night/day charge applies to cover the cost of all consumables, now supplied by AOEC (previously provided by lodge users)
  • Payment by direct credit for occupation must be made 14 days before your finalised booking.
  • We do not accept 21st Birthday Celebrations.
  • Cancelation: Your Deposit is not refundable if a booking is cancelled less than 3 months of intended occupation. For Public holiday weekends and official NZ school holiday weekends the cancelation period is 6 months. If cancelation is made less than 2 months of booked dates, our minimum fee of $2000 is payable unless we are able to rebook those dates.
  • Departure Clean: You are required to book a $300 departure clean, for your final clean. This ensures that the facilities are kept at a high standard.
2. Alcohol Consumption
  • If alcohol will be consumed during your stay, please note that we have a Responsible Alcohol Consumption Policy. (see our Alcohol Management Guidelines below)
  • A Pre-event orientation is compulsory for any bookings where alcohol is likely to be consumed.
  • Depending on the size of your function, you will need to have at least one designated adult on site who assumes responsibility for managing and controlling the consumption of alcohol during your visit. You may require to have a Licenced Duty Manager for your function. This will be discussed with you at your pre-event orientation.
3. Arrival
  • Arrival of the key person is no later than 4pm on the Friday unless otherwise agreed.
4. During your Stay
  • Pets are not permitted.
  • Open fires, brasseries or fire works are not permitted on DOC land or on lodge grounds.
  • Firearms are not permitted on the property.
  • Smoking is not permitted inside any buildings.
  • The Responsible Alcohol Consumption Policy must be adhered to during occupation.
5. Departure
  • It’s is the responsibility of the occupant to remove all their rubbish on departure.
  • Please be aware that your time of departure may need to be adjusted, to allow cleaners to complete the clean in time before the next group arrives.
6. Damages and breakages
  • We reserve the right to pass on any costs of damages and breakages during your stay. The Occupier will indemnify the AOEC against all loss or damage resulting from damage to property or injury to persons occurring on AOEC property during occupancy.
  • The occupier shall recompense the AOEC for all expenses incurred, in making good, any damage resulting from their occupancy.
  • Environment Damage will affect the refund of your deposit and further charges may apply.


See how some of our visitors have dressed up the Lodge for their special day