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BOOKINGS

For Social Groups

Booking priority is given to schools, youth and adult education groups may book the centre if there is vacancy.

Please note that we have a Responsible Alcohol Consumption Policy and do not accept 21st Birthday Parties.

BOOKING FORM
TERMS & CONDITIONS
BOOKING CALENDAR
WEDDINGS

RATES

Rates are inclusive of 15% GST. For Social Groups, there is a minimum charge of $2000 to hire the centre for a weekend, Friday to Sunday. Final charges are dependent on the numbers of people attending during your stay and are based on $30/adult/night and $15/child/night and will be discussed and finalised at your site orientation visit. A Public Holiday Surcharge may apply. PLEASE NOTE that rates may be subject to change without any notice. Please refer to our terms and conditions below.

APPLICATION FORM

Contact Name

Overall Purpose of Visit

Estimated Numbers

Accommodation (no more than 92 total)

Day Visitors

Adults

Children

Occupation to commence on

Occupation to end on

Will alcohol be consumed at his function?

Contact person phone number

Postal address

Email address of contact person

Do you wish to book a departure clean?

Do you require catering?

Checking this tickbox certifies that the terms and conditions shown below are agreed to.

Terms and Conditions to Qualify for a Social Booking

1. Application Process, Rates, Payment & Cancelations:
  • To be able to book the Aongatete Outdoor Education Centre for a Social Booking, an application process is necessary. You can make an application here at least 12 weeks prior to the planned occupation. Once received, your application will go to the Board for consideration. We reserve the right to decline any application that does not comply with our, Policies and Terms & Conditions. A site visit and meeting with the AOEC manager is required.
  • Once your application has been accepted – we will issue you with an invoice for a $500 Deposit. Once your deposit has been paid, your booking is confirmed. Your deposit will be refunded after your departure.
  • Rates: There is a minimum charge of $2000 to hire the centre for a weekend from 3pm Friday – 2pm Sunday unless otherwise agreed. Final charges are dependent on the numbers of people attending during your stay and are based on $30/adult/night and $15/child/night and will be discussed and finalised at the site visit.
  • Public Holiday Surcharge: If your booking dates includes a Public Holiday, a $150 Public Holiday Surcharge is applicable, if you arrive or depart on the Public Holiday or if you require any instructors for this day.
  • Consumables Charge: An additional $1.20 per person per night/day charge applies to cover the cost of all consumables, now supplied by AOEC (previously provided by lodge users)
  • Payment by direct credit for occupation must be made 14 days before your finalised booking.
  • We do not accept 21st Birthday Celebrations.
  • Cancelation: Your Deposit is not refundable if a booking is cancelled less than 3 months of intended occupation. For Public holiday weekends and official NZ school holiday weekends the cancelation period is 6 months. If cancelation is made less than 2 months of booked dates, our minimum fee of $2000 is payable unless we are able to rebook those dates.
  • Covid19 Cancelations: If your booking can’t proceed due to major and unexpected changes is Government Covid regulations, then we can transfer the booking to another possible date subject to availability or refund your deposit. An administration fee of $100 will be imposed as an “allowable expense”.
  • If COVID19 Community transmission is present, there will be an additional $150 COVID Sanitation Fee per booking.
2. Alcohol Consumption
  • If alcohol will be consumed during your stay, please note that we have a Responsible Alcohol Consumption Policy. (see our Alcohol Management Guidelines below)
  • A Pre-event orientation is compulsory for any bookings where alcohol is likely to be consumed.
  • Depending on the size of your function, you will need to have at least one designated adult on site who assumes responsibility for managing and controlling the consumption of alcohol during your visit. You may require to have a Licenced Duty Manager for your function. This will be discussed with you at your pre-event orientation.
3. Arrival
  • Arrival of the key person is no later than 4pm on the Friday unless otherwise agreed.
4. During your Stay
  • Pets are not permitted.
  • Open fires, brasseries or fire works are not permitted on DOC land or on lodge grounds.
  • Firearms are not permitted on the property.
  • Smoking is not permitted inside any buildings.
  • The Responsible Alcohol Consumption Policy must be adhered to during occupation.
5. Departure
  • It’s is the responsibility of the occupant to remove all their rubbish on departure.
  • You are required to leave the centre as you found it. The refund of your deposit is depended on this. If you prefer not to do the clean yourself, you can book a departure cleaning. Please discuss this option with our manager. Please be aware that your time of departure may need to be adjusted, to allow cleaners to complete the clean in time before the next group arrives.
6. Damages and breakages
  • We reserve the right to pass on any costs of damages and breakages during your stay. The Occupier will indemnify the AOEC against all loss or damage resulting from damage to property or injury to persons occurring on AOEC property during occupancy.
  • The occupier shall recompense the AOEC for all expenses incurred, in making good, any damage resulting from their occupancy.

WEDDINGS & WEDDING PHOTOS

See how some of our visitors have dressed up the Lodge for their special day

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